Stay Organized – Files and Folders Made Simple

Welcome!

Welcome to the online module "Stay Organized – Files and Folders Made Simple", an offer from the EnableD Digital Arbeiten project at Marburg University.

The following pages provide information on structured data management, directory design, file naming, and version control — in other words, data organization. "Data organization" refers to strategies for structuring, storing, and maintaining readable data. This chapter aims to demonstrate the benefits of a structured approach and the advantages of well-organized data management.

After completing the online module, you will be able to...

  • ...Verzeichnisstrukturen erstellen.
  • ...Dateien sinnvoll und strukturiert benennen.
  • ...Dateien versionieren.

After completing the online module, you will be able to...

  • ...create directory structures.
  • ...name files in a meaningful and structured way.
  • ...version files.

Target group: Anyone interested in useful tips on file and folder management. Whether you want to spend less time searching for your personal documents or finally organize your work group's digital filing system, this is the course for you.

Prerequisites: No prior knowledge is required for this learning module. The chapters build on each other thematically but can also be completed individually.

Learning objective: By the end of this module, you will have a basic understanding of practical file management and the ability to apply what you have learned to your daily work. This includes the ability to apply folder and file naming rules, create directory structures and meaningful folder hierarchies, and implement correct file versioning.

Duration: If you read all the texts carefully, you can expect to spend around 60 minutes on this module. If you also watch the videos or look up additional information via the provided links, it will take you longer. Don't forget to take breaks.

Certificate: After you successfully answer the test questions, ILIAS will automatically generate a certificate as proof of participation

Start the online module by clicking here
Image information: Designer (Microsoft Copilot) was used to create the images in this learning unit. [License: CC BY-NC-SA 4.0]
Image information: Designer (Microsoft Copilot) was used to create the images in this learning unit. [License: CC BY-NC-SA 4.0]

The module contains adapted excerpts from the learning module "Research Data Management - an Online-Introduction" , published by HeFDI – Hessian Research Data Infrastructure.

Authors in alphabetical order: Marcel Neumann (Marburg University), Hanna Prautzsch (Marburg University), Hannah Ernst (Marburg University)

Published or last modified: October 2025

License: This module is licensed under Creative Commons Attribution-ShareAlike 4.0 International (CC BY-SA 4.0)

  • The learning module is set up like this: We have put together information pages for you. After each information page, there is a page with questions. These questions will help you repeat, consolidate, and apply the content you have learned. You can go to other pages using the blue arrow at the top and bottom right of each page. At the end of the learning module, you will find a handout that summarizes the important rules for file management. You can download this overview, share it with others, and print it out if you need to. This will make it easy for you to refer to the learning content in your daily work. You can find the questions from this learning module in the quiz "How Well Do You Organize Your Files?" This quiz is included in this online course. You can use it to check or refresh your knowledge at any time.

About the project EnableD:

The project EnableD develops offers for individual digital skills development. It is based at the eResearch Service Center of the Marburg University and is supported by the Innovation and Structural Development Fund of the HMWK.

EnableD offers an open library of self-study courses that cover topics related to digitalization, digital working environments, and tools. These courses are free and available anytime, anywhere, offering flexible learning opportunities for all.

Contact persons:

Hanna Prautzsch, Project officer
Biegenstraße 36, Room +04/0050
Tel.: +49 6421-28-25091

Marcel Neumann, Project officer
Biegenstraße 36, Room +04/0050
Tel.: +49 6421-28-25076

Project Page

ILIAS-Page

Contact

Data protection – embedded videos

Videos from YouTube are embedded in this learning module on the following pages. Google/YouTube uses, processes and, if necessary, passes on cookies and other data when the videos are accessed. Information on data protection and terms of use of the service can be found here. The use of the learning module requires the corresponding consent.